Unverified hours tile

Details

Any additional tenant settings required to view this functionality:  The “Placements/Workshops” token must be enabled in the account programme.

Product area: Placement/Workshops

 

Overview

The Standard administrator can navigate to the “Placements/Workshops unverified hours report” page from “Unverified hours” tile.

This article describes this tile as visible to a standard administrator. For more information, see: Standard administrator - detailed description.

uh.png

The “Placements/Workshops unverified hours report” grid lists all userPlacements pending logged hours verification. Each userPlacement (even if of the same Organisation) is treated as a separate record.

By default, grid is ordered by Learner/Jobseeker’s first name (“Name” column), ascending. The grid displays 10 records per page. The administrator can use the navigation buttons to switch between pages.

 

Filtering

To apply a filter, the administrator should click the ’Search’ button. To reset currently applied filters and get back to default values, the administrator should click the ‘Reset’ button.

In the filter area, an administrator can view:

Title Type of control Defaulted to Description
User name free text input Blank

Allows to filter by Learner/Jobseeker’s full name

 

Organisation free text input Blank

Allows to filter by Placement/Workshop organisation name

 

Type Dropdown Blank

Allows to filter by Placement/Workshop type;

 

Options are:
- “Training”
- “Work experience”
- “Work related project”

 

Group multiselect tree view dropdown ‘Select groups’

Only those Aptem Groups are listed which logged in Administrator has access to;

Allows to filter by Learner/Jobseeker’s Aptem group allocation.

 

Programme status Dropdown ‘Any’

Allows to filter by Jobseeker’s Programme status

 

 

Grid columns

The following grid columns and actions are available for a Standard administrator:

Column title Sortable Data display format Description
User Yes (alphabetical order) Link to User Profile page, opened in the same browser tab

Learner/Jobseeker’s full name (First name + Last name)

Organisation Yes (alphabetical order) String

Placement/Workshop organisation name

Start date Yes
(numerical order)
dd/mm/yyyy

Placement/Workshop ‘Available from’ date

End date Yes
(numerical order)
dd/mm/yyyy

Placement/Workshop ‘Available to’ date

Count days unverified Yes
(numerical order)
Integer

UserPlacement total calendar days having logged but yet unverified hours

Sum of hours unverified Yes
(numerical order)
hh:mm

Total hours unverified for userPlacement

Programme status Yes
(by StatusID)
String

Jobseeker’s Programme status

Verify No Clickable icon

Once clicked, Administrator navigates to ‘Unverified hours’ page (specific for selected userPlacement)

 

Delete No Clickable icon

Allows to delete all unverified hours from userPlacement;

 

Once clicked, administrator will be asked to confirm the action:



Once confirmed, this will result into userPlacement dates being adjusted accordingly:
Jobseeker will be un-enrolled from the userPlacement for dates which correlate with removed unverified hours - corresponding userPlacement tasks become marked as ‘Cancelled’.

 

Export to CSV

The administrator can download relevant details as a CSV report using the “Export to CSV” link at the top-right corner above the grid.

When administrators use the export option, a "Aptem.WorkPlacement.UnverifiedHoursReport.csv” file is exported - this file contains the same columns as displayed in the grid.

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