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Placements/Workshops users tile

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Faraaz Mohiuddin
  • Updated

Details

Any additional tenant settings required to view this functionality: “Placements/Workshops” token is enabled in account programme

Product area: Placements/Workshops

 

Overview

A Standard administrator can navigate to “Placement/Workshop/Voluntary work” page from “Placements/Workshops users” tile.

This article describes this tile as visible to a standard administrator. For more information, see: Standard administrator - detailed description.

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A Standard administrator can view a summary report of Placement/Workshop and Internal Jobs allocations of any statuses:

  • Placement/Workshops: Applied, Canceled, Shortlisted, Filled, Enrolled, Finished, Lapsed, Rejected
  • Internal Jobs: Applied, Canceled, Shortlisted, Filled, Enrolled, Finished, Rejected

By default, the grid is ordered by “Start date” column, descending. The grid displays 10 records per page. The administrator can use the navigation buttons to switch between pages.

 

Filtering

To apply a filter, the administrator should click the ’Search’ button. To reset currently applied filters and get back to default values, the administrator should click the ‘Reset’ button.

In the filter area, an administrator can view:

  Type of control Defaulted to Description
User name or email Free text input Blank Learner/Jobseeker’s full name or email address
Group multiselect tree view dropdown ‘Select groups’

Only those Aptem Groups are listed which logged in Administrator has access to;
If applied, grid will be showing only those records where both Jobseeker and Placement/Workshop (or Internal Job) are allocated to the selected groups.
From/To Split date pickers Blank Start Date and Planned end date of Placement/Workshop or Internal Job enrolments
Type Dropdown ‘All’

Type of Placement/Workshop (does not allow to filter by Internal Jobs only);


Options available:
- All
- Training
- Work experience
- Work related project

 

Grid columns

The following grid columns and actions are available for a Standard administrator:

Column title Sortable Data display format Description
Organisation name

Yes

(alphabetical order)

 String Title of Organisation selected Placement/Workshop or Internal Job is associated with
Category No String Placement/Workshop category - separated by comma if multiple assigned;
always blank for Internal Jobs
Title

Yes

(alphabetical order)

 link leading to Placement profile page

Title of Placement/Workshop or Internal Job
Contact No String, with a hyperlink for email Placement/Workshop or Internal Job contact details:
  • Contact email – rendered as a mailto hyperlink
  • Contact full name
  • Contact phone number (excluding “ext.”)
User

Yes

(alphabetical order)

 link to User profile page  , opened in the same browser tab Learner/Jobseeker’s full name (First name + Last name)
Start date Yes (numerical order)

Date

(dd/mm/yyyy)

Start date of Placement/Workshop enrolment – only applicable for Enrolled/Lapsed/Finished enrolment statuses;


always blank for Internal Jobs
Planned end date Yes (numerical order)

Date

(dd/mm/yyyy)

Planned end date of Placement/Workshop enrolment – only applicable for Enrolled/Lapsed/Finished enrolment statuses;


always blank for Internal Jobs
Actual end date Yes (numerical order)

Date

(dd/mm/yyyy)

Actual end date registered against Placement/Workshop enrolment – if provided on “Edit placement/workshop” form (“Has ended” is ticked and “Actual end date” is entered);


always blank for Internal Jobs
Number of days Yes (numerical order) Integer

Total number of calendar days Placement/Workshop enrolment is planned for, calculated as “Planned end date” minus “Start date” – ignoring “Actual end date” 


always blank for Internal Jobs
Hours planned Yes (numerical order) Integer

“Planned hours” retrieved from details of Learning Plan component associated with Placement/Workshop enrolment;


always blank for Internal Jobs
Hours logged / verified No

Time

(hh:mm / hh:mm)

Logged and verified hours registered against Placement/Workshop enrolment – applicable to any enrolment status;


“00:00 / 00:00” is always displayed for Applied/Shortlisted/Filled/Rejected Placement/Workshop allocations;


“- / -” is always displayed for Internal Jobs

 

Export to CSV

The administrator can download relevant details as a CSV report using the “Export to CSV” link at the top-right corner above the grid.

When administrators use the export option, a “Work Placements report.csv” file is exported.

Note that enrolments of “Applied” and “Canceled” statuses (i.e., Jobseeker applied for an Internal Job/Placement themselves or Cancelled application) – will not present in the report until these are updated by Administrator.

This CSV file contains the following columns:

  • User
  • User DOB
  • Organisation name: Placement/Workshop or Internal Job organisation
  • Organisation address: Placement/Workshop or Internal Job address, including Postcode
  • Organisation contact: Placement/Workshop or Internal Job contact name
  • Organisation email Placement/Workshop or Internal Job contact email address
  • Organisation phone: Placement/Workshop or Internal Job contact Phone number, excluding “ext.”
  • EDRS/ERN number: Organisation EDRS/ERN number
  • Placement/Workshop title
  • Placement/Workshop type
  • Placement/Workshop categories
  • Status: Placement/Workshop or Internal Job enrolment status
  • Start date
  • Planned End date
  • Actual End date
  • Number of days
  • Hours planned
  • Hours logged
  • Hours verified
  • Placement/Workshop coach name: Full name of Administrator who most recently updated enrolment record for Jobseeker.
  • Placement/Workshop date (date Placement/Workshop or Internal Job enrolment has been most recently updated)
  • Got a job date
  • Placement/Workshop ID
  • Current group: Jobseeker’s Aptem Group allocation – only one even if multiple assigned.
  • Root group: Root group associated with Jobseeker’s Aptem Group allocation – only one even if multiple assigned.

 

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