Details
Any additional tenant settings required to view this functionality: “Placements/Workshops” token is enabled in account programme
Product area: Placements/Workshops
Overview
A Standard administrator can navigate to “Placement/Workshop/Voluntary work” page from “Placements/Workshops users” tile.
This article describes this tile as visible to a standard administrator. For more information, see: Standard administrator - detailed description.
A Standard administrator can view a summary report of Placement/Workshop and Internal Jobs allocations of any statuses:
- Placement/Workshops: Applied, Canceled, Shortlisted, Filled, Enrolled, Finished, Lapsed, Rejected
- Internal Jobs: Applied, Canceled, Shortlisted, Filled, Enrolled, Finished, Rejected
By default, the grid is ordered by “Start date” column, descending. The grid displays 10 records per page. The administrator can use the navigation buttons to switch between pages.
Filtering
To apply a filter, the administrator should click the ’Search’ button. To reset currently applied filters and get back to default values, the administrator should click the ‘Reset’ button.
In the filter area, an administrator can view:
Type of control | Defaulted to | Description | |
User name or email | Free text input | Blank | Learner/Jobseeker’s full name or email address |
Group | multiselect tree view dropdown | ‘Select groups’ |
Only those Aptem Groups are listed which logged in Administrator has access to; |
From/To | Split date pickers | Blank | Start Date and Planned end date of Placement/Workshop or Internal Job enrolments |
Type | Dropdown | ‘All’ |
Type of Placement/Workshop (does not allow to filter by Internal Jobs only);
|
Grid columns
The following grid columns and actions are available for a Standard administrator:
Column title | Sortable | Data display format | Description |
Organisation name |
Yes (alphabetical order) |
String | Title of Organisation selected Placement/Workshop or Internal Job is associated with |
Category | No | String | Placement/Workshop category - separated by comma if multiple assigned; always blank for Internal Jobs |
Title |
Yes (alphabetical order) |
link leading to Placement profile page |
Title of Placement/Workshop or Internal Job |
Contact | No | String, with a hyperlink for email | Placement/Workshop or Internal Job contact details:
|
User |
Yes (alphabetical order) |
link to User profile page , opened in the same browser tab | Learner/Jobseeker’s full name (First name + Last name) |
Start date | Yes (numerical order) |
Date (dd/mm/yyyy) |
Start date of Placement/Workshop enrolment – only applicable for Enrolled/Lapsed/Finished enrolment statuses;
|
Planned end date | Yes (numerical order) |
Date (dd/mm/yyyy) |
Planned end date of Placement/Workshop enrolment – only applicable for Enrolled/Lapsed/Finished enrolment statuses;
|
Actual end date | Yes (numerical order) |
Date (dd/mm/yyyy) |
Actual end date registered against Placement/Workshop enrolment – if provided on “Edit placement/workshop” form (“Has ended” is ticked and “Actual end date” is entered);
|
Number of days | Yes (numerical order) | Integer |
Total number of calendar days Placement/Workshop enrolment is planned for, calculated as “Planned end date” minus “Start date” – ignoring “Actual end date”
|
Hours planned | Yes (numerical order) | Integer |
“Planned hours” retrieved from details of Learning Plan component associated with Placement/Workshop enrolment;
|
Hours logged / verified | No |
Time (hh:mm / hh:mm) |
Logged and verified hours registered against Placement/Workshop enrolment – applicable to any enrolment status;
|
Export to CSV
The administrator can download relevant details as a CSV report using the “Export to CSV” link at the top-right corner above the grid.
When administrators use the export option, a “Work Placements report.csv” file is exported.
Note that enrolments of “Applied” and “Canceled” statuses (i.e., Jobseeker applied for an Internal Job/Placement themselves or Cancelled application) – will not present in the report until these are updated by Administrator.
This CSV file contains the following columns:
- User
- User DOB
- Organisation name: Placement/Workshop or Internal Job organisation
- Organisation address: Placement/Workshop or Internal Job address, including Postcode
- Organisation contact: Placement/Workshop or Internal Job contact name
- Organisation email Placement/Workshop or Internal Job contact email address
- Organisation phone: Placement/Workshop or Internal Job contact Phone number, excluding “ext.”
- EDRS/ERN number: Organisation EDRS/ERN number
- Placement/Workshop title
- Placement/Workshop type
- Placement/Workshop categories
- Status: Placement/Workshop or Internal Job enrolment status
- Start date
- Planned End date
- Actual End date
- Number of days
- Hours planned
- Hours logged
- Hours verified
- Placement/Workshop coach name: Full name of Administrator who most recently updated enrolment record for Jobseeker.
- Placement/Workshop date (date Placement/Workshop or Internal Job enrolment has been most recently updated)
- Got a job date
- Placement/Workshop ID
- Current group: Jobseeker’s Aptem Group allocation – only one even if multiple assigned.
- Root group: Root group associated with Jobseeker’s Aptem Group allocation – only one even if multiple assigned.