Overview
A standard administrator can access the Unallocated users report from the Unallocated users tile. This article describes the page as visible to a standard administrator. For more information, see Standard administrator – detailed description.
Note: to access this report, the Placements/Workshops token must be enabled in the account programme, and the Use unallocated users report option must be ticked in the Placements/Workshops token (Main tab).
The grid lists all learners and jobseekers with a Full user subscription status who the logged-in administrator has access to. A summary of their placement, workshop, and internal job enrolments with a status of Enrolled, Finished, or Lapsed is also shown.
By default, the grid is sorted by jobseeker ID (ascending) and displays 10 records per page. Use the navigation buttons to move between pages.
Filtering
Select Search to apply filters. Select Reset to return to the default view.
| Filter | Control type | Default | Description |
| User name | Free text | Blank | Filter by learner or jobseeker full name. |
| Group | Multi-select tree view dropdown | Select groups | Filter by learner or jobseeker Aptem group allocation. Only groups the logged-in administrator has access to are listed. |
Grid columns
| Column | Sortable | Format | Description |
| User | Yes (A–Z) | Link to the user profile page (opens in same tab) | Learner or jobseeker full name (first name and last name). |
| Weeks allocated | Yes (numerical) | Integer | Total weeks allocated across all the jobseeker's internal job enrolments. Only displayed if all internal job enrolments have an end date on or before today; otherwise blank. |
| Hours logged | Yes (numerical) | hh:mm | Total hours logged across all the jobseeker's placement and workshop enrolments with a status of Enrolled, Finished, or Lapsed, where the scheduled task end time has passed. Displays 00:00 if all enrolments are in the future. Blank if the jobseeker has no qualifying enrolments. |
| Verified | Yes (numerical) | hh:mm | Total verified hours across all the jobseeker's placement and workshop enrolments with a status of Enrolled, Finished, or Lapsed. Blank if the jobseeker has no qualifying enrolments. |
| Last experience ended | Yes (numerical) | dd/mm/yyyy | The latest end date across all the jobseeker's internal job enrolments (Enrolled, Finished, or Lapsed). Only displayed if all qualifying enrolments have an end date on or before today; otherwise blank. |
Export to CSV
Select the Export to CSV link at the top right of the grid to download the current view with filters applied. The exported file is named UnallocatedUsers.csv and contains the same columns as the grid.