Overview
The Job preview page can be accessed from Job Finder in either the admin view or the jobseeker view. This article describes the page as visible to a standard administrator. For more information, see Standard administrator – detailed description.
Note: the Jobs token must be enabled in the account programme to access this functionality.
Job Finder
A standard administrator can navigate to the Job preview page from Job Finder in two ways:
- Admin Job Finder view – select the Job Finder tile.
- Jobseeker Job Finder view – User Profile page > Job search section > Job Finder link.
To view internal jobs created in Aptem and available to jobseekers, search by job title and location and set Posted by to the name of the tenant's first root group.
Selecting a job title or the View job and apply link opens the Job preview page in a new browser tab.
The Job preview page displays a summary of the selected job and includes an option to suggest the job to jobseekers the logged-in administrator has access to.
The following job details are shown:
| Field | Description |
| Title | The job title. |
| Location | Displays Address line 1 if City or County is not provided; otherwise displays City and County concatenated. |
| Hours | Options: Full or part time, Part time, Full time. |
| Salary | Displays the fixed wage yearly amount if a fixed wage type is set; otherwise displays the salary range (min – max). Blank if neither is provided. |
| Contract type | Options: Any contract type, Temporary, Permanent, Apprenticeship. |
| Posted by | Agency, or Employer if an organisation is selected as the posting source. |
| Call | Contact phone number (excluding extension). Blank if not provided. |
| Contact email address. Blank if not provided. | |
| Web address | The job web address. If the URL does not include https:// or http://, http:// is added automatically. Blank if not provided. |
| Description | The job description. |
Suggest job option
If an internal job has application steps and its expiration date has not passed, the standard administrator can suggest the job to jobseekers they have access to.
Select the Suggest button at the bottom of the Job preview page to open the Select users to receive suggested jobs form. From here, select any number of jobseekers to suggest the job to.
The grid is ordered by jobseeker ID (ascending) by default and displays 10 records per page. Use the navigation buttons to move between pages. Only jobseekers with a subscription status of Full user, Prospect, or Invited are listed. The Show matched users only option is ticked by default.
Filtering
Select Search to apply filters. Select Reset to return to the default view.
| Filter | Control type | Default | Description |
| Show matched users only | Checkbox | Ticked | Filters to jobseekers whose Job Finder job title and location settings match those of the selected internal job. |
| User name | Free text | Blank | Filter by learner or jobseeker full name. |
| Free text | Blank | Filter by learner or jobseeker email address. | |
| Group | Multi-select tree view dropdown | Select groups | Filter by learner or jobseeker Aptem group allocation. Only groups accessible to the logged-in administrator are listed. |
| Active searches: Location | Free text | Blank | Only visible when Show matched users only is unticked. Search for jobseekers who have the specified location set in their Job Finder location filter. |
| Active searches: Job | Free text | Blank | Only visible when Show matched users only is unticked. Search for jobseekers who have the specified job title set in their Job Finder job titles filter. |
Grid columns
| Column | Sortable | Format | Description |
| User | Yes (A–Z) | String | Jobseeker full name (first name and last name). |
| Type | No | String | Jobseeker user type – always displays as User. |
| Yes (A–Z) | String | Jobseeker email address. | |
| Group | No | String or expandable list | Jobseeker Aptem group allocation. |
| Subscription date | Yes (numerical) | dd/mm/yyyy | Subscription date for Full user accounts. Blank for Prospect or Invited statuses. |
| Subscription status | Yes | String | Jobseeker's current subscription status. |
Suggest jobs
After selecting the jobseekers, select Suggest jobs and then select Yes on the confirmation prompt.
A success message confirms the operation.
Each selected jobseeker will:
- Receive a New job suggestion system notification.
- Receive an Aptem suggested job email (Full user subscription status only).
- See the suggested job in their Job Finder:
- Suggested jobs tab in Aptem Classic.
- Shortlist tab > Suggested jobs panel in the learner console.
- Suggested jobs tab in Aptem Classic.