Overview

The Aptem Assess functionality includes a cognitive assessment tool that identifies whether a learner has learning support needs. Using Aptem Assess, your learners can complete assessments and get a match report that identifies areas requiring learning support.

Aptem Assess provides the following benefits:

• Embeds the cognitive assessment in an onboarding step avoiding the need to step out of the workflow.
• Provides an adaptive, mobile-friendly user interface that is quicker to complete than similar tools.
• Generates a summary report where a learner requires support, providing guidance for how to adapt learning activities and reasonable adjustments for EPA.
• Eliminates the need the administrative work of managing a separate system for assessment.

Prerequisites

The cognitive assessment provided by Aptem Assess is an additional paid-for service. For further information on the charges for the Aptem Assess, and getting up and running with the service, simply contact your nominated Customer Success Manager who will support you in getting started.

Enabling Aptem Assess

Once the Aptem Assess service has been successfully enabled on your tenant, you will be able to select which programmes can make use of the service.

The steps to do this are as follows:

1. Navigate to Programmes.
   
2. Either create a new programme, or edit an existing programme. Choose the “Edit” (pencil) icon against the programme.
   
3. Click the Aptem Assess token to enable it.
   
   
4. Set the toggle to Enabled, and click Confirm.
   
   
5. Click Confirm on the Programme Builder screen.

Once Aptem Assess has been enabled, it is now a part of your programme. You now have the ability to add assessments as part of the onboarding wizard or add assessments from the learning support tab of the Learner profile.

Add an assessment to the Onboarding wizard

After Aptem Assess has been enabled for a programme, administrators can add an assessment to all learners on a programme by adding the assessment as an onboarding step.

1. Select the Onboarding token.
2. Scroll down, and click the ‘Add Assessment step’ button.
   
3. Navigate to the new step you have created. Select “Aptem Assessment” from the drop-down in the configuration tab.
   
4. Click Confirm.
5. You can rename the step to define how it appears to the learner. To rename the step, click the pencil icon and enter a new name for that step. You can also re-order the steps to define the sequence in which they appear to the learner. Use the arrows on the right to move steps up and down in the order. Please note that certain steps are dependent on other steps and thus impact your ordering preference. Where an illegal order has been created a warning will be displayed.

Add an assessment from the Learner Support tab

If Aptem Assess has been enabled for a programme, administrators can add an assessment from the learner support tab of the learner profile. To add an assessment to a particular learner:

1. Navigate to the Learner profile of the learner.
2. On the Learner Support tab, under the Cognitive Assessment section, click Register learner.
   
3. After you register a learner, you will see their Assessment status in this section. 
   

Completing the cognitive assessment

Once a learner has been assigned an assessment, they will receive instructions on what to expect from the assessment and how to complete it.

Starting the Assessment

Learners can see a welcome screen with instructions. They must click Continue to take the assessment.

If the learner fails to complete the assessment, when they return to the onboarding process, then they will be required to start the assessment from the beginning.

Viewing the cognitive assessment report

You can view the status of the cognitive assessment for the learner as well as the output from the report from the learner's profile.

The cognitive assessment report will provide the following information:

• Whether the learner has an identified learning support need against any of the eight cognitive areas assessed
• For each identified cognitive area where the learner is positioned on a normal distribution
• For each identified cognitive area what adjustments should be considered within the learning plan
• For each identified cognitive area what adjustments should be considered within the End Point Assessment

To access the cognitive assessment report, navigate to Learning Support tab on the Learner Profile screen.

The Cognitive Assessment Report mentions the details of Assessment, such as the date, the age at assessment date, the assessment result, and the quality score of the assessment.

Cognitive areas that need Support can be expanded to view the relevant details.

Expanding out a cognitive area section will provide advice on what reasonable adjustments should be made to the learning plan and for End Point Assessment to ensure appropriate support for the learner.

Further information on how the cognitive assessment has been designed can be found in the Aptem help centre.