Link a marking aid exercise to an ad-hoc component in Console

If you aren't sure which package you're on, please check with your Customer Success Manager. 
See Aptem Apprentice Pricing for information about the packages.

Overview

This page describes how administrators and tutors can manage marking aid exercises for individual learners directly within Console.

Using this functionality, you can:

• Link a marking aid exercise to an ad-hoc component for a specific learner
• Edit the configuration of a marking aid exercise for that learner
• Remove or replace a marking aid exercise at the learner level
• Do all of this without affecting other learners on the same programme.

This provides a flexible and efficient way to personalise learner workflows while ensuring that marking aid exercises remain fully functional for marking and feedback.

Prerequisites and access control

This functionality is available if:

• Marking aid is enabled for the tenant.
• The “Learning Plan” token is enabled on the Account Programme.

Admins and tutors can manage marking aid exercises in Console under these conditions:

• For ad-hoc components (not finished): available to admins.
• For programme-level components (not finished): available to admins with “Advanced Delivery Management (Edit)” role.
• For finished ad-hoc components: available to admins with “Supervisor” or “Edit/Delete Finished Components” role.
• For finished programme-level components: requires both “Advanced Delivery Management (Edit)” and either “Supervisor” or “Edit/Delete Finished Components” roles.

Link or edit a marking aid exercise for an existing component

As an admin or tutor using Console, you can add, remove, re-link, or edit a marking aid exercise for an individual learner’s component.

1. Open the learner’s Learning Plan in Console.
2. Select the ad-hoc or programme-level component you wish to manage.
3. Click ‘Edit’ on the marking aid exercise link.
4. In the marking aid exercise window:
   • Update the exercise link (link a new exercise or remove an existing one).
   • Edit exercise details directly (title, description, questions, pre-configured feedback, rubrics, etc.).

Unlink a marking aid exercise from a component

Admins or tutors can change the linked exercise by first removing it from the component and then creating a new marking aid exercise. To un-link an exercise:

1. Open the learner’s Learning Plan in Console.
2. Select the ad-hoc or programme-level component you wish to manage.
3. Click the unlink icon next to the marking aid exercise.
4. Confirm the change.
   

Notes

• Clicking ‘Save’ in the marking aid editing window immediately saves changes, even if you later cancel out of the activity.
• If an exercise link is updated for a component with an existing learner submission, a confirmation prompt will inform you of the submission so that:
  • Outstanding marking can be completed before updating.
  • Historical evidence will be correctly transformed:
    • If marked and downloaded, it becomes a Document evidence type.
    • If unmarked, it becomes a Note evidence type and access to the submission data will be lost.
• After a link update, the learner will need to submit a new attempt for the newly linked exercise for the component to be considered complete.
• Adding or removing a marking aid exercise at the programme level no longer impacts existing learners’ Learning Plans.
• Such changes apply only to learners enrolled after the change.
• This ensures learner-specific adjustments in Console do not unintentionally affect other learners’ records.

For programme-level marking aid exercise setup and configuration, see: Configuring marking aid within programmes.