Creating Aptem Logins for Employers

Overview

The Employer Logins section of the Organisation Profile lists your organisation's contacts who have been given an Aptem login. This functionality is typically used by customers delivering DfE-funded programmes such as apprenticeships. The Employer Manager role allows the manager to:

• Digitally sign compliance documents for learners.
• View the learning plan progress of employees.
• Add or edit their own placements and workshops.
• Add or update contact details and organisation addresses.
• Upload relevant documents such as employer liability insurance or policies.

Employer accounts can only access information within their own Organisation Profile and for learners allocated to them.

Getting started

The Employer Logins section of the Organisation Profile lets you review and manage the contact details of each employer account.

1. In the Employer Logins section of the Organisation Profile, select Create user to add a login for an employer contact. You can also select Create user from the main employer screen.
   
2. The Add employer page opens. This page is similar to the Add user page.
   
3. Review the List of employer permissions to understand the roles available and decide whether any apply. If none are applicable, there is no need to assign any.
4. Select Create when you are done.
5. The employer contact will receive an activation email prompting them to set a username and password to sign in to Aptem.
6. For an employer contact to view a learner's record, the manager must be linked to that learner via the learner's Edit user profile tab in Aptem Classic. If the manager is not linked, they will not be able to access the learner's record when they log in.