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Watch the video

Prefer watching? Here’s a short video showing how to set up and use periodic checkpoints.

Overview

If you’d prefer to follow written steps, or want a quick reference:

If you’d prefer to follow written steps, or want a quick reference:

Learners, tutors, and admins will be able to access checkpoint data at different levels – programme, cohort, and individual learner – to help monitor and assess progress.

On the programme summary page, administrators and tutors can view a high-level summary of checkpoint activity for the programmes they are linked to. This access is controlled by the View all learners in groups role.

This functionality provides a clear view of progress across a whole programme, which may highlight areas where curriculum improvements are needed.

Tutors and learners can access checkpoint data from both current and previous programmes within the summary reports. By default, the filter shows only the current programme, but this can be adjusted to include past programmes. This enables better tracking of learner progress over time.

Access

These reports are available to users with an admin role who have the relevant checkpoint permissions.

Tutors will only see reports for learners they are directly associated with, maintaining strict data confidentiality and integrity.

However, tutors with the ‘Tutor Console - View All in Assigned Group(s)’ permission can view checkpoint reporting data for all learners visible to them through their assigned groups. This means they do not need to be the learner’s case owner to access this information.

Navigation

To access checkpoint reporting, use the menu on the left-hand side of your screen and select ‘Checkpoint’.

A list of programmes is displayed.

The following columns are displayed on this screen:

• Programme name/Standard: name of the programme/standard
• Number of completed checkpoints: the number of checkpoints Learners have completed within that programme.
• Average completed checkpoint score: Aggregated view of all checkpoints completed by all Learners.
• Outstanding checkpoints: checkpoints that have been assigned to Learners, but are yet to be completed.
• Total checkpoints: number of completed plus outstanding checkpoints for the programme across all learners.
• Total learners assigned a checkpoint: number of learners with outstanding checkpoints.

To view data relating to average checkpoint scores, you can use the filters. This gives the option to filter by average checkpoint score.

Drill down reporting of a programme

Click on a programme to view checkpoint details relevant to that programme.

The programme specific summary shows the following columns:

• Learner: the name of the learner.
• Programme start date
• Programme end date
• Average completed checkpoint score: the average checkpoint score for each learner. 
• Total checkpoints taken: the number of checkpoints the learner has completed.
• Outstanding checkpoints: the number of checkpoints currently outstanding. 
• Total checkpoint questions answered: The number of checkpoint questions the learner has answered.
• Latest checkpoint date: The date of the last completed checkpoint done by the learner.

On this screen, you can use the following filtering options:

• Programme start date
• Programme end date
• Average completed checkpoint score (in percentage)

You can drilldown further and view the Learner summary screen.

Export to CSV format

To view and export checkpoint details for a specific programme, click on the programme name.

On the reporting screen, select one or more records. A banner will appear at the top, showing the number of selected items and an Export button. Click Export to download the data.

A confirmation message, “Data exported successfully,” will confirm the export is complete.