If you aren't sure which package you're on, please check with your Customer Success Manager.
See Aptem Apprentice Pricing for information about the packages.
Enabling checkpoint
Administrators with the 'Manage Tenant Settings' or 'Supervisor' permission can navigate to Settings > General and configure checkpoint settings.
Administrator roles and permissions
‘Supervisor’’
Supervisors can:
- Configure checkpoints across programmes.
- Manage checkpoint-related permissions for other admins and learners.
‘Checkpoint Tutor’
Checkpoint managers can assign the Checkpoint Tutor role to tutor-level admins, allowing them to:
Manually create checkpoints for assigned learners, one learner at a time or for several learners on a programme at once.
View checkpoint data related to their associated standards, programmes, and learners.
To assign the ‘Checkpoint Tutor’, go to the 'Users' tile, find a tutor and click on the Edit (pencil) icon on the far-right in the corresponding row
- Use the arrows to assign the ‘Checkpoint Tutor’ role, then click 'Update'.
Which learners an admin can select when creating a checkpoint for multiple learners
When creating a checkpoint for several learners at once, the learners an admin can select depend on the 'Tutor Console - View All in Assigned Group(s)' role:
With this role: the admin can choose between My caseload and all learners in their assigned groups.
Without this role: the admin can only select learners on their own caseload, meaning learners they are primary or secondary tutor for.
In both cases, only learners with a programme status of Active or Onboarding can be selected. No additional checkpoint role is needed. See Create a checkpoint for multiple learners.
Learner role/permission
Individual learner access
Checkpoint managers can grant learners access to checkpoints via their user profile:
Go to the Users tile and find the learner.
Click the Edit (pencil) icon on the far right.
In the user profile, scroll to the bottom and tick the Allow access to Checkpoint checkbox.
Click Update to save changes
Then in the user profile, at the bottom of the form, select the “Allow access to Checkpoint” checkbox and click 'Update'.
Grant checkpoint access to all learners on a programme
Administrators can now manage checkpoint permissions at the programme level using the checkpoint token.
When enabled, permissions are automatically applied to all existing and new learners. Disabling it will revoke permissions for all learners, except those with manually assigned permissions. These changes affect only the programme’s specific delivery type.
Notes
- Learners without this role will not be able to use any checkpoint functionality.
- Only learners can take a checkpoint.
- Checkpoints can only be assigned to learners who have access to Aptem Console.
- Employer users won't have access to view any results pertaining to a learner's checkpoints.