The guidance below is a suggested approach related to the funding rule requirement related to Initial Assessment. Customers should adapt the content and question to suit their own needs and business practice and need to make their own assessment on their compliance with the current funding rules. For more information on how to build a review, please see the Aptem Help Centre guide here.
Review type – signatures and visibility
| Settings | Select |
| Signatures: | Select Advisor, Employer and Participant |
| Visible to: | Select Advisor, Employer and Participant |
| Allow editing prior to reviews? | 7 days |
| Notify when available for editing: | Select Employer and Participant |
| Record time spent: | Not selected |
Review set up – suggested sections to turn on
| Sections | Visibility |
| Custom: Provider confirmation of eligibility |
Employer: can view Participant: can view |
| Custom: Employer confirmation of eligibility |
Employer: can edit Participant: can view |
| Skills Radar |
Employer: can edit Participant: can edit |
| Functional Skills |
Employer: can view Participant: can view |
| PLR |
Employer: can view Participant: can view |
| Custom: Recognition of prior learning and experience |
Employer: can view Participant: can view |
| Prior Learning | Employer: can view |
| Individual Support Needs/Requirements | Participant: can view |
| Programme Status Selector | Employer: can view |
Configuration of custom sections
Custom: Provider confirmation of eligibility
| Question/text | Field type | Settings |
| Is the apprentice over 16 years old at the start of the programme? | Boolean with case block | Required |
| If NO: | ||
| Warning - age eligibility | Title & description - title | |
| To use funds in the employer’s apprenticeship service account or government/employer co-investment, the individual must start their apprenticeship after the last Friday in June of the academic year in which they have their 16th birthday. | Title & description - description | |
| Can the apprentice complete their apprenticeship within the time they have available? | Boolean with case block | Required |
| If NO: | ||
| Warning - completion eligibility | Title & description - title | |
| To use funds in the employer’s apprenticeship service account or government/employer co-investment, the individual must be able to complete the apprenticeship within the time they have available. If you know an individual is unable to complete the apprenticeship in the time they have available, they must not be funded. | Title & description - description | |
| Does the apprentice have an eligible residency status? | Boolean with case block | Required |
| If NO: | ||
| Warning - residence eligibility | Title & description - title | |
| More information on the eligible residency status can be found in the residency eligibility section in Annex A of the funding rules. | Title & description - description |
Custom: Employer confirmation of eligibility
| Question/text | Field type | Settings |
| Does the apprentice spend at least 50% of their working hours in England over the duration of the apprenticeship? | Boolean | Required |
| Does the apprentice have the right to work in England? | Boolean | Required |
| Is the apprentice employed either directly by you, a connected company, or charity as defined by HMRC? | Boolean | Required |
| Is the apprentice paid at least the minimum wage appropriate to their age and apprenticeship? | Boolean | Required |
| Please confirm that the apprenticeship selected matches the level of the role(s) underpinned by this apprenticeship and outlined in their role description | Boolean | Required |
| Please confirm that the apprentice’s job role has a productive purpose and that there is a direct link between this job role and the chosen apprenticeship standard | Boolean | Required |
| Please confirm that you will provide the individual with the appropriate support and supervision to carry out both their job role and their apprenticeship, particularly where the apprentice is working flexibly, including working from home | Boolean | Required |
| Please confirm that you will release the apprentice for off-the-job training as required by the training plan | Boolean | Required |
| Please confirm that you will provide the apprentice with the opportunity to embed and consolidate the knowledge, skills, and behaviours gained through off-the-job training into the workplace. | Boolean | Required |
Custom: Recognition of prior learning and experience
| Question/text | Field type | Settings |
| Are there any areas to discuss related to statements in the employer confirmation of eligibility section above? | Boolean with case block | Required |
| If YES: | ||
| Please outline what is being amended to ensure this apprenticeship is in line with the current funding rules | Text multiline | Required |
| Please outline how the training programme aligns with the chose standard and level | Text multiline | Required |
| Please advise why an apprenticeship is the most appropriate training programme for the individual | Text multiline | Required |
| Is there any prior education, training, or associated qualifications in a related subject sector area, including any previous apprenticeship undertaken that needs to be taken into consideration for this apprenticeship? | Boolean with case block | Required |
| If YES: | ||
| Please outline how the prior education will impact the apprenticeship training | Text multiline | Required |
| Is there any learning or competence gained from prior work experience, particularly where the apprentice is an existing employee, or is beginning their apprenticeship after completing another programme with a relevant work placement that need to be taken into consideration for this apprenticeship? | Boolean with case block | Required |
| If YES: | ||
| Please outline how the prior experience will impact the apprenticeship training | Text multiline | Required |
| As a result of the above, does the training plan need to be adjusted to take into account prior learning and experience | Boolean with case block | Required |
| If YES: | ||
| Please outline the areas that are being omitted from the training plan due to prior learning and experience | Text multiline | Required |
| If YES: | ||
| What does this represent in terms of a % reduction in OTJ hours | Numeric | Required |
| If YES: | ||
| Will the remaining content meet the minimum duration and minimum OTJ hours required to be eligible for funding | Boolean with case block | Required |
| If No: | ||
| Warning - this apprentice may not be eligible due to minimum duration and OTJ | Title & description - title | |
| Please summarise your assessment of the relevant prior learning in the next section of this review | Title & description - title | |
| This will then form part of the signed compliance documents for this apprenticeship. | Title & description - description |
Config: Programme status selector
| Settings | Select |
| Label: | Programme Status |
| Programme Status selected |
Suggestion • Onboarding • Ready to enrol • Non starter • Under review • Not eligible |