Submitted evidence is attached to a action plan activity. After reviewing the attached evidence, you can then mark the evidence against relevant criteria, verify the off-the-job hours indicated, provide developmental feedback and then accept or refer the submitted evidence.
On the Participants page, you can use the quick filter to show participants who Require Marking.
Navigate to the participant's action plan and if needed you can then use the filters to view all action plan activities with a status of Evidence Submitted.
Click on the title of the learning activity for which you wish to mark evidence. The activity details open in the panel to your right.
You will see one or more documents or notes under the Evidence tab.
Click Mark Evidence.
You will now see the Mark evidence screen.
To your left, you see the evidence that requires marking. In this case, there is only one such evidence submission. For cases where more than one evidence submission is ready for marking, click on the evidence you wish to mark first.
Depending on your internet browser settings, the evidence file will be displayed in a new browser tab or downloaded. You can then carry out your review of the evidence that has been submitted.
Whilst reviewing the submitted evidence, you can view any of the pre-mapped criteria. You have the ability to select further criteria from within the participant's programme or deselect the pre-mapped criteria where the evidence does not meet the requirement.
You must provide developmental feedback to the participant by writing in the Feedback text box.
This feedback will be sent to the participant via the messaging system and be recorded against the evidence as part of the audit trail.
Please note: This feedback is not sent to the Line Manager through the messaging system.
To accept the evidence, select Accepted under Submission Outcome.
The participant will then receive the feedback via the messaging system and the status of the evidence will change to Accepted
Where the action plan activity was pre-mapped against the criteria and all of those criteria have been met this will then update the participant's progress.
Please note: Progress will not increase until the pre-mapped criteria for the action plan activity are met and accepted by the Coach.
To refer the evidence back to the participant, select Referred under Submission Outcome.
The participant will then receive the feedback via the messaging system and the status of the evidence will change to Referred
The participant will then submit further evidence which can then be marked by the Coach until it is possible to Accept the evidence against the pre-mapped criteria that the action plan activity was intended to cover.
Progress will not increase until the pre-mapped criteria for the action plan activity are met and accepted.
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