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Single learner enrolment (classic)

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Faraaz Mohiuddin
  • Updated

To enroll a single learner on to a programme, go to the learner profile screen. Navigate to the programme section and click apply.

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A Programme Details popup is displayed.

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For onboarding programmes and non-apprenticeship delivery programmes, the enrolment form has the following fields:

  • Programme Type
  • Programme
  • Start Date
  • End Date

Select the Programme type.  You can choose Onboarding programme or Delivery programme.

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Next, select the programme from the dropdown list. The programmes in the dropdown list are limited by the programme type you selected.

Once you select a programme, the start date will be automatically populated.

If the programmes template contains a duration for the programme, the end date will also be automatically populated. This can be amended if required.

If the end date field is not populated, you can enter a date here using the date picker.

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If you select a Delivery programme that is also configured as an Apprenticeship, then the enrolment form displays some additional fields.

  • Employer start date
  • Working hours
  • Planned hours

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If the Employer start date and working hours have already been previously captured during onboarding, these will be prepopulated.

If they have not been previously captured, you can enter both the Employer start date and Working hours. These will be updated into the learner record, only if both fields are populated.

At this stage of the process, these are optional fields, meaning you don't need to complete them. But doing so will display the minimum required off-the-job hours for this learner for the given programme duration.

The minimum required hours are calculated using the prescribed ESFA logic: (X weeks (minus statutory leave) x Y hours) x 0.2 
Where "X weeks" is duration of programme, and statutory leave = 5.6 weeks per annum, and "Y Hours" is contracted hours per week.

 

The planned hours field

The planned hours field on the form is pre-populated with the total number of planned hours recorded against the learning plan components.  These are set when building the learning plan in the programme template.   

 

This field is used to determine what is recorded in the ‘planned hours’ ILR field against the main programme’s aim and will also be populated into the Apprenticeship agreement and commitment statements where Aptem templates are being used.

 

You can leave this field with that populated value or override it with a manually entered number of hours. For example, where the planned hours from the programme are insufficient to meet the learner's minimum required off-the-job hours for an apprenticeship.

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If you choose to amend this field from the default total number of planned hours you should ensure that the planned hours in the learning plan are updated to match the hours you are reporting in the ILR. 

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Key Summary

In case of Apprenticeships, you can view the ‘Key Summary’. This includes the key milestone dates, the minimum required off-the-job hours and the planned hours that will be reported in the ILR.

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Aims / Qualifications

Where programmes have qualifications added as ILR aims or as programme qualifications in the programme template, these will be displayed here.

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You have the option to exempt them. If you exempt them, they will not be included in the ILR and in the registration and certification.

Click Save to complete the enrolment of the learner on this programme.

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