Using the qualification activity type
This activity type is used to evidence qualifications or to prompt learners to complete qualification-related assessments. For example: collecting evidence supporting coverage of a qualification learning outcome and/or assessment criteria.
Adding a qualification activity
To add an activity, see: Add activities to a learning plan.
Specify a name for your activity, and set the Activity Type as Qualification.
Qualification activity fields
The following fields are available to you in this activity:
- Completion mode*
- Evidence required
- Minimum no. of evidence
- Complete By *
- Planned Hours
- Activity Owner
- Aim Reference Number
- Update ILR
- Track awarding body registration
This field allows you to determine how the activity status is updated. You can choose from two options:
- When `All evidence is accepted`: Activities are completed when all required evidence has been marked as accepted by the Tutor. The system automates status updates based on the requirement for that activity. (default)
- When `Tutor decides`: The Tutor can manually control the activity status. This includes starting, continuing and completing the activity. Please note that if evidence is set to be required this will still have to be provided before the Tutor can set the activity to complete.
Instructions that the leaner will see when looking at the Learning Plan activity.
Tick the “Evidence required” box if the activity requires evidence to be provided and marked in order for this activity to be completed. Defaults to 1 (checked).
Minimum No. Of Evidence
This field sets the minimum number of pieces of evidence required from the learner. The activity will not be set as complete until this minimum number is reached. This field is dependent on the Evidence Required field being selected.
You can specify the time before which they expect the activity to be completed by the learner. Specifying this field will place the activity in the correct chronological order on the learning plan.
You can choose to specify the complete by time by month, week, day or date.
If you choose a date, the activity must be completed before that date.
If you specify a month, the activity must be completed within those many months from the start date of the program. For example, if you enter 1, the activity must be completed within 1 month from the start of the program.
If you specify a week, the activity must be completed within those many weeks from the start date of the program. For example, if you enter 1, the activity must be completed within 1 week from the start of the program.
If you specify a day, the activity must be completed within those many days from the start date of the program. For example, if you enter 10, the activity must be completed within 10 days from the start of the program.
This field shows the number of planned OTJ Hours that this activity is planned to take for the learner to complete. These hours are also displayed on the Commitment Statement at the start of the programme.
If OJT Hours do not apply to this activity, this field should be left as 0.
Select the name of the person responsible for the completion of the delivery of this activity. Defaults to the primary tutor.
These are any attachments that the learner needs to be given access to as part of the activity.
Aim Reference Number
The qualification reference number from the LARS. Only complete this if you wish the aim to appear in each learners’ Individual Learner Record (ILR). Tick the Update ILR field to enable.
Choose from the options English, Math, ICT, Other. If you select Math or English, you will be prompted to choose from: Initial assessment, 1, 2.
Please note that if your bksb API is enabled, your learners will be directed to the bksb site to complete their initial assessment or diagnostics.
Use this dropdown list to select the organisation that is responsible for the delivery and/or certification of this learning aim.
Organization records must to be present, and be of the type 'Training' for them to appear in the dropdown list.
Tick the box only if you wish the AIM to appear in each learners’ Individual Learner Record (ILR).
Warning: this will start drawing down funding from the ESFA and should not be used without your organisations permission.
Track awarding body registration
Tick the box only if you wish the AIM to appear in the `Awarding Body Qualifications` Tile so that you can track this for the purposes of registration and certification.