Users Overview tile

Details

Any additional tenant settings required to view this functionality: None

Product area: Users

 

Users Overview

The Users Overview page consists of several expandable sections, grouped by functional categories.

This article describes this tile as visible to a standard administrator. For more information, see: Standard administrator - detailed description.

On the Users Overview page, data is displayed in the following sections:

Overview section

Activity summary (last 30 days) section

Programmes section

Review section

Course progress section

Access codes section

Competencies section

Placements/Workshops section

These sections can be filtered by Aptem group selected at the top-right corner of the page:

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Overview section

Any additional tenant settings required to view this functionality: None

Product area: Users

This section displays information about the number of learners in different subscription statuses and allows administrators to send group messages and create user tasks in bulk.

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Learner details

  • Number of active users: The number of learners who have already activated their account, and their accounts have not expired yet. So, all users with these Subscription statuses: "Full User”, ”Cancelled”, ”Archived”.
  • Number of users invited: The number of Learners whose Subscription status is “Invited”.
  • Number of expired users: The number of Learners whose Subscription status is “Expired”.

Additional actions available

  • Account activation report: Link to the Account activation report page (“Activations” tile)
  • Users report: Link to Users grid, filtered by “Type” = “User” and “Group” = selected group(s)
  • Send group message: (available only if “Collaboration Centre” is enabled in account programme) Link to wizard to send a message to multiple learners within selected group at a time.
  • Add task to users: Link to wizard to create a task for multiple learners within selected group at a time.

Activity summary (last 30 days) section

Any additional tenant settings required to view this functionality: None

Product area: Users, Jobs

Section represents statistics for Learners logging in and Job Finder usage for last 30 days.

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Statistic details on Learners:

  • Number of users who have signed in: Sum of Learners who logged into Aptem at least once during last 30 days.
  • Number of users who have clicked on job links: (Available only if “Jobs” token is enabled in account programme) Sum of Learners who followed at least 1 job link from their Job Finder during last 30 days.
  • Number of users who have made job applications: (Available only if “Jobs” token is enabled in account programme) Sum of Learners who have at least 1 task of “Job Application” type created during last 30 days.

Additional actions available:

  • Weekly usage report (available only if “Courses” token is enabled in account programme and Standard administrator’s subscription duration is more than 12 months) Option to subscribe/unsubscribe to weekly usage report
  • Feature usage report Link to Usage report page (“Users usage” tile) filtered by selected Group(s)
  • Suggested jobs report (available only if “Jobs” token is enabled in account programme) Option to download SuggestedJobs CSV report
  • Activity report Link to Activity report page (“Users time” tile)

Programmes section

Any additional tenant settings required to view this functionality: None

Product area: Programmes

 

Section contains a list of all programmes, logged in Administrator has access to (including Archived programmes), and summary on number of Learners enrolled on.

List of programmes is ordered by programme type:
- account programme
- delivery programme(s)
- onboarding programme(s)
- sub-programme(s)

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Summary per each programme displays the following:

  • Number of account’s users Sum of Learners currently enrolled onto the Programme across the whole tenant
  • Number of group’s users Sum of Learners currently enrolled onto the Programme within the selected Aptem group

Review section

Any additional tenant settings required to view this functionality: None

Product area: Reviews


Section contains statistics about Review types usage across the selected Aptem groups and allows to Export key summary on Learners’ data recorded during reviews (you can download Review_Export CSV report clicking on “Export data” button).

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The section displays a table of 2 columns:

  • Review type Review type name as per configured at a Programme level. Only those review types are displayed which have been performed on Learners assigned to the selected Aptem group.
  • Number of times performed Total number of reviews of selected review type started on Learners assigned to selected Aptem group

 

Course progress section

Any additional tenant settings required to view this functionality: The “Courses” token must beenabled in the account programme.

Product area: Old Courses

This section displays statistics of Old Courses usage across all Learners assigned to selected Aptem group, with ability to drilldown into detailed report per each listed course (via “progress chart” option).

The “Enrol users” option navigates the Standard administrator to “Enrol to course” wizard which they can use to perform bulk Learners enrolment on Old Courses.

The list of courses is sorted in alphabetical order.

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Section columns:

  • Course name: Name of a course instance created in Course Builder (old courses functionality)
  • Count of active users currently in progress: Total number of Learners which have the selected course in progress (i.e. current course status is “In progress”); if total number of Learners is 0, then the course is not displayed in the section.
  • Progress chart: Link to detailed report per selected course which represents a list of Learners completed/progressing on course, current Progress %, number of exercises pending Tutor’s attention, current asset, current module name and time Learner spent on course.
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Access codes section

Any additional tenant settings required to view this functionality: None

Product area: Users, Access Codes

This section displays statistics about access codes usage across selected Aptem group.

“Access codes report” link navigates to Access codes page (“Access codes” tile) where the Standard administrator can get even more detailed information.

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Section details:

  • Number of available access codes Sum of generated and not used yet access codes within the selected Aptem group
  • Number of activated codes Sum of access codes already used for self-registered Learner account activations

Competencies section

Any additional tenant settings required to view this functionality: The “Competencies” token must be enabled in the account programme.

Product area: Competencies

This section displays statistics on Competencies usage across all Learners in the selected Aptem group.

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Section details:

  • Competence name: Name of Competency as per configured on tenant in Competency Editor; if Competency has no statistics to show, it will not be listed in the section
  • Enrolled/Achieved users count:
    • Enrolled users count – total number of Learners who are currently have the selected competency assigned;
    • Achieved users count – total number of Learner who are currently have the selected competency assigned and all competency’s characteristics completed

Each Competency displayed has an option to drilldown to detailed report per each characteristic and Learners’ progress on them.

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Placements/Workshops section

Any additional tenant settings required to view this functionality: None

Product area: Placements/Workshops

This section displays statistic details on Placements/Workshops allocation across the selected Aptem group.

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Section details:

  • Number on placement/workshop / unallocated: Only available in case “Use Unallocated users report” option is enabled in “Placements/Workshops” token in account programme.
    • The Number on placement/workshop is calculated as the sum of active Learners (i.e. Learners of “Full User” subscription status), within selected Aptem group, which have Placement/Workshop enrolments in “Enrolled”/”Finished”/”Lapsed” statuses and Start Date < now and End Date > now.
    • The Number unallocated is calculated as the sum of active Learners (i.e. Learners of “Full User” subscription status), within selected Aptem group, which are not included into “Number on placement/workshop” or have Job enrolment in “Enrolled” status.
    • The “Unallocated users” link leads to Unallocated users report page (“Unallocated users” tile).
  • Number with unverified hours: The sum of Learners who have at least 1 placement/workshop enrollment pending hours verification.
    • The “Unverified hours” link leads to Placements/Workshops unverified hours report page (“Unverified hours” tile).
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