Resource Centre - Overview

Overview

As an administrator, you can add SCORM assets into the Resource Centre, so learners have easy access to learning resources they can use.

You can add the following asset types in the Resource Centre: Text, Video, PDF and Flexible.

If your organisation wants to use the Resource Centre functionality, contact our support team to request it's enabled on your tenant.

Contents

1. Creating an asset
2. Uploading an asset
3. Viewing the Resource Centre
4. Searching for an asset
5. Viewing an asset
6. Troubleshooting tips
   1. Why can't I see the "Resource Centre usage" activity type in the dropdown when creating a component?
   2. Why can't I add a cover or preview image to my asset?
   3. Why are some assets not appearing in the Resource Centre when searching by tags?

Creating an asset

1. Go to the SCORM Assets tile and select Create.
2. On the Create asset screen, enter a name for the asset.
   
3. Select an asset type. You can choose from:
   1. Text – provides a box you can use as a paragraph. Learners can't type a response if you use this item.
   2. Video – lets you upload a video asset.
   3. PDF – use this asset type to upload a PDF document.
   4. Flexible – lets you build more than one of the above items to create your asset, using one or more of the following:
      1. Video
      2. HTML
      3. Audio
4. Add the tags you want to associate with your asset. You can select existing tags or add new ones.
   • To select an existing tag, select inside the Tags field. A dropdown list appears.
     
   • To add a new tag, type it in and select Add.
5. Use Upload thumbnail to present an image when the asset is added to the resource centre.
6. Use the checkboxes to:
   • Show the asset in the Resource Centre.
   • Show the asset as a featured item. Featured items appear separately at the top of the list.
7. Depending on the asset type, you'll see additional upload options. For more details on the options available for different asset types, see A how-to guide to SCORM assets.
8. To preview the asset, select Preview.
9. Select Create asset.

Uploading an asset

1. Go to the Assets tile and select Upload.
   
2. In the popup window, enter a name for the asset. Select Upload asset to locate and upload the file.
3. Choose the hours collection type: "Off the job training hours", "English and maths hours" or "Do not record time spent"
4. Add the tags you want to associate with your asset. You can select existing tags or add new ones.
   • To select an existing tag, select inside the Tags field. A dropdown list appears.
     
   • To add a new tag, type it in and select Add.
5. Add a card thumbnail by uploading a file.
6. Use the checkboxes to:
   • Generate evidence for the asset.
   • Show the asset in the Resource Centre.
   • Show the asset as a featured item. Featured items appear separately at the top of the list.
7. Select Save.

Viewing the Resource Centre

Once you've enabled the Resource Centre, learners can view the assets you've made available there. If you haven't marked any assets as available in the Resource Centre, it will be empty.

If you have marked assets as available, the relevant learning assets appear as cards. A card with a star indicates a featured learning asset.

If you've used tags to classify learning assets, the different tags appear as separate sections in the Resource Centre.

By default, only featured assets are shown. To view all assets in a section, select View all.

Setting a custom thumbnail

When creating or updating an asset built directly in Aptem, you can now upload a custom thumbnail image to use as the card image in the Resource Centre — matching the appearance of assets authored in external tools such as Rise 360. Assets that don't have a thumbnail set will keep their current blank-state appearance.

Searching for an asset

Learners can search for an asset by tag. All assets with a matching tag are shown.

Learners can also use the search bar at the top right to search for relevant assets.

Viewing an asset

When a learner selects an asset, they can view it. Below is an example of a text asset.

To return to the Resource Centre screen, select the back icon.

Troubleshooting tips

Why can't I see the "Resource Centre usage" activity type in the dropdown when creating a component in the learner's learning plan?

Check the learner's programme build. If the Courses token is disabled, this option won't appear in the dropdown.

Enable the Courses token for this option to be available.

Adding a custom thumbnail

You can upload a custom thumbnail to use as the cover image for an asset in the Resource Centre.

1. Navigate to the SCORM Assets tile.

2. Open the asset you want to add a thumbnail to, or select Create to add a new one.

3. In the asset settings, select Upload thumbnail.

4. Choose an image from your computer and select Open.

5. Select Save.

The uploaded image now shows as the card image for that asset in the Resource Centre. If you do not upload a thumbnail, the asset keeps its current blank-state appearance.

Why are some of my assets not appearing in the Resource Centre when searching by tags?

This can happen if the tags contain special characters in their names. To fix this, remove the special characters from the tag titles. Examples of special characters that can't be used:

~ ` ! @ # $ % ^ & * ( ) - _ + = { } [ ] | \ / : ; " ' < > , . ?