Aptem can be used to complete, sign and counter sign documentation from all parties who use the system. Many externally funded programmes require the completion of compliance documentation in order to prove registration, receive funding and demonstrate outcomes.
If configured by your organisation, the following features are available:
- Availability of compliance documents as electronic templates e.g. ESFA Commitment Statement and the Apprenticeship Agreement
- Ability for participants, employers and your organisation's representatives to sign documents electronically.
- Automatic population of documentation with relevant information stored within Aptem.
Creating a signature
Participants, coaches and employers will need to create an electronic signature so that documents can be digitally signed. You will have been asked to create a signature when you first register for access to Aptem. You can either draw a signature, or choose from a list of suggested signatures.
Checking and amending your signature
You can check and amend your signature at any time.
To change your signature, click on the avatar / photograph on the top right of your screen.
Go to Settings > Signature Sample.
If you wish to make any changes, you must clear your existing signature. Click Clear next to your signature.
You can either draw a new signature, or choose from a list of suggested signatures.
Click Save if you want to save the changes. If your signature is saved successfully, you will see the following message:
The Signature screen
You can review the status of available documents that you are responsible for signing.
Click Signatures on the left menu.
You will see the list of the documents that you need to sign. Documents appear on this list only when they are ready for you to sign.
You can choose to view signatures required for either compliance or reviews by selecting the relevant tab.
You can view the documents that you have already signed for any particular participant in the Participant's Documents area on their record.