Aptem now offers a helpful, time-saving feature within reviews called review summarisation.
For step-by-step instructions on how to use it, read our full guide here or watch the video below.
This guidance focuses on why you should be using review summarisation, because once you do, you’ll wonder how you ever managed without it!
The game-changer for your review process
Review summarisation, part of Aptem’s Enhance suite, is an AI-powered tool that turns meeting transcripts into high-quality, concise summaries - all in a single click.
Whether you:
- Retrieve a transcript directly from Microsoft Teams via the Communications Connector
- Or upload a transcript file manually
…it takes just seconds to get a professional summary that learners and employers can also see (read-only) via the Meeting Details section.
That means no more trawling through pages of notes or struggling to recall every discussion point; everything’s there, ready to share.
Why you don’t want to miss out
- It saves you serious admin time
Summarise up to 10 files at once while you carry on working in Aptem. No need to wait, the process runs in the background, and you’ll be notified when it’s ready.
- It improves the quality of your reviews
With less focus on note-taking, you can give your full attention to the learner, spotting opportunities, addressing challenges, and encouraging progress.
- It creates a shared understanding
Learners and employers see the same summary, giving everyone clarity on what was discussed, agreed, and actioned.
- It builds a complete learner journey
Used alongside structured data points, summaries give you a rich, narrative record of progress over time, drawing input from all stakeholders.
What’s in a summary?
A typical review summary includes:
- Attendee list
- Key themes & discussion points (bullet-pointed)
- Action points for each party
You can edit or delete sections before finalising, and summaries autosave if you navigate away.
Additional features you’ll love
- View summaries for previous reviews within your current review document, to make looking back at previous conversations seamless
- See summaries from all review types, including those created by other tutors (e.g., Functional Skills or SEND reviews), giving you instant visibility of their input and cutting down admin time and back-and-forth communication.
- Combine notes from multiple review cycles into one coherent narrative
- Allows tutors to edit if required prior to sharing
- Give learners and employers visibility without giving them editing rights
- Automatically include summaries in your review PDFs
A quick checklist to share summaries
- Make sure the Meeting Details section is set to visible in the Reviews token
- Learners/employers will always see a read-only version of your edited summary
- They can still add notes or attach files if the section is editable for them
Final thought
The review process is one of your most powerful tools to:
- Monitor progress
- Drive engagement
- Provide timely interventions
The question is, are your reviews achieving this? Or have they become routine check-ins weighed down by admin?
With review summarisation, you can shift the focus back where it belongs: on the learner, the conversation, and the progress you can inspire.