Note: This article applies to employers using the Employer Console. If you are using Aptem Classic, see How-to guide for employers.
Overview
Aptem lets all parties complete, sign, and countersign documentation electronically. Many externally funded programmes require compliance documentation to confirm registration, receive funding, and demonstrate outcomes.
If configured by your organisation, the following features are available:
- Compliance documents available as electronic templates, such as the DfE Commitment Statement and the Apprenticeship Agreement.
- Electronic signing by learners, employers, and your organisation's representatives.
- Automatic population of documents with information already held in Aptem.
Creating a signature
Learners, tutors, and employers need an electronic signature to sign documents digitally. You will have been prompted to create one when you first registered for Aptem. You can draw a signature or choose from a list of suggested options.
Checking and updating your signature
You can check and update your signature at any time. Select your avatar or photo in the top right corner of the screen.
Go to Settings, then select Signature sample.
To change your signature, select Clear next to your existing signature. You can then draw a new signature or choose from a list of suggested options.
Select Save to apply your changes. If your signature is saved successfully, a confirmation message is displayed.
The signatures screen
Select Signatures from the left menu to view the documents you are responsible for signing.
The list shows only documents that are ready for your signature. Use the tabs to switch between compliance documents and review documents.
To view documents you have already signed for a particular learner, go to the Documents section of their learner record.
The following columns are displayed:
- Learner / programme
- Type of document
- Manager
- Job coach
- Requested on
- Sign
Filtering
Select Filters at the top left of the grid to open the filters panel on the right. You can filter by one or more programmes, and by start and end date. Multiple filters can be applied at the same time.
To clear a single filter, hover over the field and select the × that appears. To clear all filters, select Clear filters.