Overview
For a learner enrolled onto an apprenticeship delivery programme, an End Point Assessment tab will be displayed on their Learner Profile.
After an EPAPro Integration has been set up for your tenant, and an EPAPro connection has been created, Aptem runs an automated process to register learners with EPAPro. In some cases, where the automated process does not register the learner, a tutor can manually register them with EPAPro.
Once a learner has been registered, updates made to the learner details in Aptem will also by synced to the learner's EPAPro records. For details, see: Updation of learner details with EPAPro.
Automated learner registration
After you have created a connection with EPAPro, Aptem runs an automated process to register learners where they meet all of the following conditions:
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Learner is enrolled onto a delivery programme with delivery type "Training - Apprenticeship"
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Learner has been on programme for at least 42 days since start date
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Programme status is "Active"
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The required learner information is populated (see below)
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The system then looks at their EPAO ID in their ILR file. If this matches the EPAO ID specified on the Connections grid, the learner automatically with EPAPro. If this does not match, you must record the EPAO registration manually.
If registration is successful, the following information from EPAPro is recorded against the learner record:
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EPA Learner Id
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EPA Learner Status
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Date Created
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Date Modified
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EPA Source
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Connection Id
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Future development
In a future phase of development, EPAO specific information from EPAPro will be returned to Aptem and presented within the learner record to avoid the need to login to multiple systems. Aptem will check for any planned meetings, assessment plans and assessment results in the EPA system and will pull that information into Aptem. Information that is updated in EPAPro will be updated in Aptem within 24 hours.
