The following is a transcript of the questions asked during the 20th July webinar, along with the experts' answers. For any further information, do contact your IC or support.
Can you integrate Google Meets or Teams sessions?
There are no current integrations for Google Meet or Teams in Aptem. You could however insert a link to the GM/Teams session in the workshop instructions to provide an easy way for the learners to join. This would not however return the time spent in the session automatically as it does for Zoom.
Are you able to see if activities have been completed?
You will be able to see the status of the activity in the learning plan.
Can you clarify how the planned hours are used, please?
Planned hours are used in the learning plan to outline how long you think the session will last. You also set the hours of your workshop when creating your workshop, these hours are then verified into the learning plan (if you are collecting off the job hours).
When using zoom, will the hours be added automatically or does each attendance need to be verified manually?
Yes, the Zoom integration will bring across the time spent in the session into Aptem.
Can we use Aptem and workshops for a traineeship?
Workshops can certainly be used for traineeships, your Implementation Consultant or Customer Success Manager can support you with this.
We had a situation where we left the Zoom meeting and then when we tried to restart it, it wouldn’t let us. Also, we didn’t have access to Zoom Polls.
The Zoom integration available did not include access to Zoom Polls unfortunately. Regarding the interruption and re-start of a session, please report this to our helpdesk.
What's the best way of managing absence from a session? e.g. can you show it was missed in the learning plan?
You can record a non attendance by deleting / amending the hours. In the learning plan however, this will only show confirmation of the zero hours, you would need to add a new event to the learning plan to capture the re-arranged workshop.
If you have set workshops for your program but different groups how do you attach them to workshops?
When creating your workshop, in the group section tick the top box, this will allow you to apply the workshop to any group that you choose
If you have a learning plan for a qualification that will be the same for every learner and group to complete for example in week 4, will you have to create a workshop date for every single workshop?
If you have multiple cohorts using a workshop the best way to manage it would be to copy it to create a separate workshop for each potential date e.g. week 4 of each month if you have monthly cohorts and attach the right workshop for each cohort by editing a learner and synching across the cohort.