Overview
To set up an automatic Checkpoint, you must have the ‘Manage Tenant Settings’ role and either the ‘Supervisor' or 'Checkpoint Tutor’ roles.
Use the main menu on the left to navigate to Settings > General. Under the Checkpoint settings, you will have the following option to enable Automatic Triggering. When enabled, Learners will see a Checkpoint surfaced to them after the completion of every learning plan component with mapped KSBs. This mapping could be pre-mapped to their component within curriculum design or the evidence mapping that is assigned to the component by the Tutors when completing the components.
Configure an Automatic Trigger
1. Ensure that the toggle is set to 'Enable'
2. Click the 'Automatic Trigger' panel.
2. Click 'Create Programme Set' to configure your Checkpoint.
- Specify a Name for the Programme Set. A programme set is the ability to select multiple programmes that share the same variables for triggering a Checkpoint, you can have multiple sets so that customisation is given extensively.
- Choose the programmes for this Programme Set. Programmes can only be included within one programme set. The drop-down list of available programmes only shows programmes not currently added to a programme set. The programmes field can be used to remove programmes from programme sets.
3. Complete the following fields as desired:
- Delay Triggering by:
- Select the delay on the Checkpoint trigger, i.e. how many days after completion of a component the Checkpoint will become available for learners to access.
- Set Expiry for learner:
- Select how long the Checkpoint is valid for, i.e. the window of time to allow the Learner to complete the Checkpoint. After this time has passed the Checkpoint will be removed from the learner's actions and will have a status of expired.
- The target number of Theory-based questions per Learning Plan Component KSB
- Set how many theory-based questions should appear per KSB. This value must be more than 0, and can be a maximum of 3.
- The target number of Scenario-based questions per Learning Plan Component KSB
- Set how many scenario-based questions should appear per KSB. This value must be more than 0, and can be a maximum of 3.
4. Click Save Changes to apply these settings immediately to all learners on the chosen programme who have been given the “Allow access to Checkpoint” permission
Notes
- Checkpoints will not be created retrospectively for learning plan components completed previously to these settings being saved. Checkpoints will only be triggered for future completed learning plan components on these programmes.
- On the reporting pages, learners, tutors and administrators will see a label that differentiates between a theory question and a scenario question.
Delete Automatic Checkpoint Settings
To remove an existing setting, you can delete the Automatic Checkpoint once it has been created. Use the delete icon on the far-right to delete the checkpoint.
Any Checkpoints previously triggered with these settings will remain available within the learners and reporting screens. These settings being removed will therefore prevent any future Checkpoints from being triggered.